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Terms & Conditions

Food Truck Terms & Conditions

Spring into Tawa 2020 Terms & Conditions for Foodtruck Applicants

By submitting the application form, you agree to the following terms and conditions:

1. An application for a stall does not guarantee you space at Spring into Tawa 2020. The organisers reserve the right to allocate stalls based on the best interests of the event. This includes ensuring a wide variety in the type of stalls at the event.

2. Where we have more applications than we can accommodate for a particular type of stall, past stallholders and locally (Tawa) based stallholders will be given first preference. After that, date of application may be used to determine stall allocations.

3. Stallholder placements will not be allocated until payment is received. One reminder past the final due date (30 September) will be sent. After that, the place will be
offered to someone on our waiting list.

4. A cancellation policy applies. Cancellation of your stall on or after 25 September will entitle you to a 50% refund. Cancellation after 2 October will not entitle you to a refund of your stallholder fee.

5. The event is an open air event and goes ahead unless the weather makes it unsafe to proceed. It is the stallholder’s responsibility to bring appropriate shelter for their stall. This includes the necessary gazebo and/or table weights.

6. The event organisers reserve the right to cancel in the event of unsafe weather conditions, or if required due to a change in the national Alert Level and/or if there are restrictions on social gatherings. There is no cancellation date if the event is cancelled due to one of these reasons. There is no refund of the fee.

7. Spring into Tawa 2020 is aiming to reduce the amount of waste generated by the event. To support that, we are a plastic bag free event. Stallholders will not be able to provide plastic bags for people purchasing items at the event.

8. If selling food, stallholders should, where possible, use locally compostable, reusable or recyclable packaging for their food and drinks. This includes containers, plates, cups, cutlery and napkins. To be compostable, the packaging must be accepted by Wellington City Council's Capital Compost Facility. Here is the guide of approved products. We appreciate this is a change in 2020 and we ask stallholders to adopt this approach where possible.

9. All stalls selling food are required to register that they are selling food with event organisers. This is a Wellington City Council requirement. Failure to disclose selling food ahead of the event will result in that stallholder being unable to sell food.

10. Food must not be given away (except small samples with the purpose of selling product).

11. We will be running a campaign to encourage attendees to bring their own coffee cups and food containers. In order to support this campaign you will need to accept the use of people’s own containers.

12. If selling food, stallholders should use locally compostable, reusable, or recyclable packaging for their food and drinks. This includes containers, plates, cups, cutlery, and napkins. The compostable packaging must be accepted by Wellington City Council’s ‘Capital Compost’ facility. Here is the guide of approved products.

13. Food Trucks are required to bring a minimum of 20m of cables.

14. All cords, extension cords and electrical items must have current electrical tags. If equipment or cords do not have current tags, you will not be permitted to use festival generators to power your food truck.

15. Generators must only be used if quiet. Event organisers reserve the right to require you to stop using your generator if it’s noisy, smelly or having an impact on others.

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