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Stallholder Information

This information was for stallholders at the 2018 event.  We will provide an update soon including the date on which applications will open for the 2019 event.

About

Spring into Tawa features around 150 stalls including community groups and organisations, crafts, food stalls and trucks and informational stalls.

Prices for stalls for 2018

Community (2.4m x 2m)

Community groups, service clubs, ECE providers, schools and sports clubs, craft stalls (small)

$30 per stall 

Craft Stalls (2.4m x 2m)

$40 per stall

Craft Stalls (3m x 3m)

Homemade or handmade crafts, quality craft items

$50 per stall

Commercial and Business Rate (3m x 3m)

$50 per stall

Commercial Food Stall

$50 per stall

Food Stall (power included)

$60 per stall

Food Truck (power included)

$90 per truck

 

The application form is now an online form.  Please read through this information before starting to complete the form.  There will be some paper copies of the application form available at the Tawa Community Centre if you are unable to complete this online form.

What kind of stalls do we have at Spring into Tawa?

We are looking for a wide variety of stalls for our event.  We will limit the number of stalls selling the same or similar things (for example, there will be limited number of sausage sizzles, face painting stalls etc). 

Where are over-subscribed in a type of stall, first preference will be given to prior stallholders.  Then allocation will be made on a first in first served basis – those that returned their applications first will be allocated the stall.

As with last year, stalls will be broadly organised into zones.  The information you provide in the application form will help us to ensure you’re placed in the right zone at the event. 

Zones

Community and Commercial

Community groups and organisations, service groups (Rotary, Lions, Inner Wheel), Churches, Schools, Early Childhood Education Providers, Sports Clubs, Commercial Organisations (e.g. providers of services for fees – swimming lessons, gym classes, music lessons; Real Estate Providers; Commercially made products for sale (e.g. Tupperware, Nutrimetics, etc), Business stalls

Craft Zone

Home or handmade craft items; craft items

Emergency and Services Zone

Emergency vehicles and services information (for example, Fire, Police, Ambulance, Disaster Preparedness)

Activity Zone

Recreation or activity focused stalls (for example, bouncy castle, toys, gym equipment, recreation equipment)

Food Zone

Producing and selling food on site, selling baked foods and lollies for consumption at the event or at home

Children's Zone

Activities and stalls focused on children (for example, face painting, games and activities).

 

Stall Placement

Stalls will be located on the Main Road.  No stalls are permitted on the foothpaths except those stalls run by business owners located on the Main Road.  We recommend that you bring shelter for your stall if you think you will require it - gazebos are allowed.

At this stage, we are not planning to place any stalls on the plaza area off the Main Road (where the Kereru Sculpture is).  

Stall Size

There are two sizes of stalls:

STANDARD: 2.4m long by 2m wide This is our standard sized stall most suited to community groups and organisations.  This stall size is large enough to fit a standard trestle table (not supplied) with some space between stalls.
LARGE: 3m by 3m This is our larger sized stall and is most suited to craft stalls or those bringing a gazebo.

 

If you need more space than 3m x 3m, please indicate this on the application form.  Space will be allocated only if available and on a first come first served basis.

Selling Food

Wellington City Council requires all stalls selling food to be registered with the event organiser.  It is very important that you let us know if you are selling food – either to be consumed at the event or to be sold for consumption at a later time.  Failure to disclose this will mean you will not be permitted to sell these food items on the day.

Giving Food Away

You will not be permitted to give food away at the event (except samples).  This is so not to impact on those selling food at the event.

Power

We are unable to provide power to stall sites (except food stalls).  Generators are permitted only if they are silent.  If you arrange power to be supplied by a local business, you are responsible for ensuring that all cords are appropriately covered.  Plastic cord covers will be required to cover cords - tape is not acceptable.  The organisers reserve the right to ask you to move or unplug cords if we feel there is a Health and Safety issue.

Wet Weather Plan

Spring into Tawa is an open air event.  There is not alternative layout if there is wind or rain.  We advise that you come prepared with shelter from all the possible elements (including sun!).  We will only cancel the event if it is unsafe to proceed (e.g. flooding, high winds).

Advertising

There will be a range of advertising about this event - including radio, a billboard in Wellington City, posters and signage from Whitby to Karori and targeted social media advertising.  You can help us out by spreading the word about the event to get a great crowd along!

Payment

Payment for your stall will be required once we have confirmed your place at the event and before the event takes place.  When we confirm your stall at the event, we will provide payment details.  Payment via internet banking is preferred although we can accept cheques.  We can not accept cash.  Payment will be required by early October to secure your stall space.

 

 

 
 
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