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Stallholder Information

This information is for the 2019 event.  The link to the application form is at the bottom of this page.  Please read this information before completing the application form.

About

Spring into Tawa features around 150 stalls including community groups and organisations, crafts, food stalls and trucks and informational stalls.

Prices for stalls for 2019

Stallholder rates are listed below.  This year we have introduced earlybird rates which for most categories are the same as the rates last year.  The earlybird rates have been introduced to encourage earlier payment for stalls.

 

Earlybird Rate 

Payment by 1 September 2019

Standard Rate

Payment after 1 September

Community (3m x 3m)

Community groups, service clubs, ECE providers, schools and sports clubs etc. These stalls should be not-for-profit or fundraising.

$30 per stall  $40 per stall

Craft Stalls (3m x 3m)

Homemade or handmade crafts, quality craft items, where the items are being sold to make a profit.

$50 per stall $60 per stall

Commercial and Business Rate (3m x 3m)

Where the purpose of your stall is selling items for profit or promoting your business.

$50 per stall $60 per stall

Food Stall

If power is required, this will be an additional $20 per stall.

$50 per stall $60 per stall

Food Truck (power included)

$100 per truck $120 per truck

 

Applications will open in late May.  Applications will need to be made online using the online form.

Please read through this entire page before starting to complete the online application form. 

There will be some paper copies of the application form available at the Tawa Community Centre if you are unable to complete this online form.

What kind of stalls do we have at Spring into Tawa?

We feature a wide variety of stalls at the event.  We limit the number of stalls selling the same or similar things (for example, there will be limited number of sausage sizzles, face painting stalls etc). 

Where are over-subscribed in a type of stall, first preference will be given to prior stallholders.  Second preference will be given to those that applied first.

As with previous years, stalls will be broadly organised into zones - the zone categories are set out below.  The information you provide in the application form will help us to ensure you’re placed in the right zone at the event. 

Zones

Community and Commercial

Community groups and organisations, service groups (Rotary, Lions, Inner Wheel), Churches, Schools, Early Childhood Education Providers, Sports Clubs, Commercial Organisations (e.g. providers of services for fees – swimming lessons, gym classes, music lessons; Real Estate Companies; Commercially made products for sale (e.g. Tupperware, Nutrimetics, etc), Business stalls.

Craft Zone

Home or handmade craft items and craft items for sale.

Emergency and Services Zone

Emergency vehicles and services information (for example, Fire, Police, Ambulance, Disaster Preparedness).

Activity Zone

Recreation or activity focused stalls (for example, bouncy castle, toys, gym equipment, recreation equipment).

Food Zone

Producing and selling food on site, selling baked foods and lollies for consumption at the event or at home.

Children's Zone

Activities and stalls focused on children (for example, face painting, games and activities).

 

Stall Placement

Stalls will be located on the Main Road.  No stalls are permitted on the foothpaths except those stalls run by business owners located on the Main Road.  We recommend that you bring shelter for your stall if you think you will require it - gazebos are allowed.  We do not provide gazebos.

Allocation of your stall is at the discretion of the organisers - please let us know if you need a certain site or need to located near another stallholder.  While we will try to accommodate any requests, we can't guarantee to meet these requests.

Due to the recent upgrade of the Plaza area off the Main Road, there will not be any stalls in that area.

Stall Size

There is one standard size of stall - 3m x 3m.  This is large enough to fit a standard gazebo.

If you need more space than 3m x 3m, please indicate this on the application form.  Space will be allocated only if available and on a first come first served basis.

Selling Food

Wellington City Council requires all stalls selling food to be registered with the event organiser.  It is very important that you let us know if you are selling food – either to be consumed at the event or sold for consumption at a later time.  Failure to disclose this will mean you will not be permitted to sell these food items on the day.

You are not permitted to give away food

You will not be permitted to give food away at the event (except samples).  This is so not to impact on those selling food at the event, including those selling food as a fundraiser.  The organisers reserve the right to require you to cease giving away food.

Power

We are unable to provide power to stall sites (except food stalls).  Generators are permitted only if they are silent.  If you arrange power to be supplied by a local business, you are responsible for ensuring that all cords are appropriately covered.  Plastic cord covers will be required to cover cords - tape and/or carpet is not acceptable.  The organisers reserve the right to ask you to move or unplug cords if we feel there is a Health and Safety issue.

Wet Weather Plan

Spring into Tawa is an open air event.  There is no alternative layout if there is wind or rain.  We advise that you come prepared with shelter from all the possible elements (including sun!).  Shelter for your stall is not our responsibility.  It is recommended that you bring a gazebo and weights as the event will proceed if there is wind and rain, unless it's unsafe for the event to proceed.

Advertising

There will be a range of advertising about this event - including radio, a billboard in Wellington City, posters and signage from Whitby to Karori and targeted social media advertising.  You can help us out by spreading the word about the event to get a great crowd along!

Payment

Once applications for stalls have closed, we will advise you if you have been accepted into the event.  Payment will be required by 1 September 2019 (early bird rate) or 30 September at the latest.  You will not be allocated a stall space until payment has been received - at that point you'll receive your stall number and information on how to access the event and your set up time.

Early bird payments are due by 1 September.  All remaining payments (at the slightly higher rates) will be required by 30 September.

We will send one reminder after 30 September.  If you fail to pay on this reminder, your space will be offered to someone on our waiting list.

Cancellation Policy

If you can no longer attend the event and cancel on or after 7 October, you will not receive a refund of your stallholder fee.

If you cancel on or after 23 September but before 7 October, you will be eligible for a 50% refund of your stallholder fee.

 

 

 
 
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